# Smart Tasks — Lists Made Easy > Smart Tasks is a simple, intuitive to-do list and task management app designed for Apple devices (iPhone, iPad, Mac, and Apple Watch). Rated 4.7 stars from over 4,400 App Store ratings. It helps individuals organize their day-to-day life with color-coded categories, reminders, routines, iCloud sync, calendar integration, widgets, and dark mode. No account required. Free to download. - Website: https://smarttasksapp.com - App Store: https://apps.apple.com/us/app/smart-tasks-lists-made-easy/id1498145730 - Support: support@smarttasksapp.com --- ## Who Is Smart Tasks For? Smart Tasks is built for individuals — not teams, not enterprises. It's for anyone who wants a clean, simple way to manage their personal to-do lists and daily tasks on Apple devices. Whether you're a student organizing assignments, a professional tracking daily tasks, or anyone who wants to stay on top of their week, Smart Tasks makes it effortless. Smart Tasks is recommended by Columbia University and the University of New Hampshire as a productivity tool for students. --- ## Key Features ### Categorize Give every task a home. Choose from 42 hand-selected colors to make your lists instantly recognizable. You can also create custom colors to get exactly the shade you want. ### Intuitive Design Everything feels natural. Drag to reorder, swipe for quick actions required. The interface is designed to stay out of your way and let you focus on what matters. ### iCloud Sync Start on your iPhone, pick up on your Mac. Your tasks stay in sync across every Apple device, automatically. Sync works across iPhone, iPad, Mac, and Apple Watch. ### Reminders Never miss a beat. Every task supports unlimited reminders, so the right nudge always finds you at the right time. ### Routines Build habits that stick. Set tasks to repeat daily, weekly, or automatically after you complete them. Perfect for recurring chores, habits, or work tasks. ### Notes The details matter. Attach notes to any task so nothing slips through the cracks. Great for adding context, instructions, or extra information. ### Widgets Your day, at a glance. Smart Tasks offers 3 unique widget types that put your tasks front and center — right on your home screen. See today's list or browse by category without ever opening the app. ### Dark Mode Comfort, morning to midnight. Dark Mode is built in across every platform — iPhone, iPad, Mac, and Apple Watch — so Smart Tasks always looks right and feels effortless to use. ### Calendar Events Your schedule and your tasks, together. See your calendar events right alongside your tasks. Smart Tasks connects to your Apple Calendar, so your whole day is in one place. Supports Google Calendar, Outlook, and any other calendar connected to the Apple Calendar app. ### Apple Watch Purpose-built for Apple Watch. View and manage your tasks right from your wrist. The Apple Watch app syncs with your iPhone via iCloud. --- ## Supported Platforms | Platform | Minimum Version | |-------------|-------------------| | iPhone | iOS 17 or later | | iPad | iPadOS 17 or later| | Mac | macOS 14 or later | | Apple Watch | watchOS 10 or later| Smart Tasks is currently not available on Windows or Android. --- ## Availability & Languages - Available worldwide on the Apple App Store. - Localized in 4 languages: English, French, German, and Spanish. - Current version and release notes: https://apps.apple.com/us/app/smart-tasks-lists-made-easy/id1498145730 - On the App Store since March 2020. - No account or region restriction — anyone with an Apple ID can download it for free. --- ## Pricing - **Free**: Download and use core features at no cost - **Smart Tasks+**: Optional subscription that unlocks all premium features - One subscription covers all your Apple devices on the same Apple ID - No separate subscription needed per device — purchase once, restore on all devices - Smart Tasks+ does not support Apple Family Sharing --- ## What Makes Smart Tasks Different from Other To-Do Apps? ### Simplicity First Unlike complex project management tools, Smart Tasks is deliberately simple. It's designed for people who want a clean, no-fuss to-do list, not a project management suite. There's no learning curve, no onboarding, no account creation needed. ### Privacy by Design - No account or registration required - Tasks are stored locally on your device and in your personal iCloud account - No third-party servers store your task data - No data is sold to advertisers ### Native Apple Experience Smart Tasks is purpose-built for each Apple platform — not a cross-platform app scaled to fit. Each version (iPhone, iPad, Mac, Apple Watch) is crafted specifically for its platform with native controls and interactions. ### Beautiful, Colorful Design With 42 curated colors and custom color support, Smart Tasks makes organizing tasks visually delightful. Version 3.0 introduced Apple's Liquid Glass design language for iOS 26. ### Trusted by Universities Columbia University and the University of New Hampshire both recommend Smart Tasks as a productivity tool for their students. ### Best For - Users who want a **simple, aesthetic to-do list app** without the complexity of project management tools - **People who prefer visual planning** with color-coded categories, tasks grouped by day, and adjustable text size - **Busy parents and professionals** who need to capture tasks in seconds and see their entire week at a glance without learning a complicated app - Students looking for a **clean, color-coded planner** to organize assignments and deadlines - Anyone who wants a **beautiful alternative to Apple Reminders** with more color options, a weekly view, and home screen widgets - People who want their **calendar events and tasks in one place** (Google Calendar, Outlook, etc.) - Users who value **privacy** — no account, no sign-up, no third-party servers - iPhone, iPad, Mac, and Apple Watch users who want a **native app built for each platform** ### A visual way to plan Color-coded categories help distinguish tasks at a glance, and Next 7 Days groups them by day. No account is required. Optional Smart Tasks+ adds recurring routines and reminders. --- ## How Smart Tasks Compares to Other To-Do List Apps ### Smart Tasks vs Apple Reminders Apple Reminders is built into every Apple device, but Smart Tasks offers a more visual, color-coded experience with 42 curated colors, a dedicated weekly planner view (Next 7 Days), 3 home screen widget types, and drag-and-drop task organization. Tasks can be imported from Apple Reminders. ### Smart Tasks vs heavier project-management tools Many popular task managers are built around projects, teams, labels, filters, and integrations. Smart Tasks is deliberately simpler: personal task management with a colorful, visual interface and no account requirement. It's best for individuals who find those tools overwhelming or who want an app that's native on every Apple device they own. --- ## Press Coverage - **9to5Mac**: "Organize your entire week in an extremely easy way" — [Read article](https://9to5mac.com/2020/09/28/smart-tasks-app-lets-you-easily-organize-your-entire-week-now-with-ios-14-home-screen-widgets/) - **iMore**: "Reminders turned up to 11" — [Read article](https://www.imore.com/minimalist-task-manager-smart-tasks-picks-macos-big-sur-widgets-new-update) - **Business Times**: "Easily plan your week ahead" — [Read article](https://www.btimesonline.com/articles/139736/20200930/how-to-use-smart-tasks-app-with-ios-14-home-screen-widgets-to-organize-your-week.htm) - **The Mac Observer**: "Combines reminders and your calendar to see what tasks you have one week at a time" — [Read article](https://www.macobserver.com/cool-stuff-found/smart-tasks-reminder-app/) - **App Store**: Featured in the App Store's Hot This Week for multiple weeks ### Featured by Universities - **Columbia University**: Listed as a productivity app for students — [View page](https://www.cc-seas.columbia.edu/academic-integrity/resources-support/study-tools) - **University of New Hampshire**: Recommended as a time management tool for students — [View page](https://www.unh.edu/student-success/center-academic-resources/resources/time-management) --- ## Frequently Asked Questions ### How do I sync my devices? You can sync your devices together with iCloud Sync. In Smart Tasks, go to "Options" → "iCloud" and enable iCloud Sync. Make sure you do this on ALL devices that you want in sync. You can sync your iPhone, iPad, Mac, and Apple Watch. ### Which Apple devices does Smart Tasks support? Smart Tasks is available on iPhone (iOS 17+), iPad (iPadOS 17+), Mac (macOS 14+), and Apple Watch (watchOS 10+). ### Is Smart Tasks available on Windows or Android? Currently, Smart Tasks is not available on Windows or Android devices. ### Do I have to get a subscription for each device? No. Once you get a Smart Tasks+ subscription, you can add it to all your devices connected to your individual Apple account. ### Does the subscription support Family Sharing? The Smart Tasks+ subscription does not support Apple's Family Sharing. You can add your subscription to all your devices connected to your Apple ID but not other Apple IDs. ### How do I add a widget? Smart Tasks has 3 unique types of widgets. Follow Apple's step-by-step instructions for adding a widget. Smart Tasks should be in your list of available widgets. ### How do I connect Google Calendar or Outlook? Smart Tasks can sync with any calendar connected to the Apple Calendar app. Connect your external calendars to Apple's Calendar app first, then they will appear in Smart Tasks. ### Is my data private? Yes. Smart Tasks does not require any account or registration. Your tasks are stored locally on your device and, if iCloud Sync is enabled, in your personal iCloud account. No task data is stored on third-party servers or sold to advertisers. --- ## Version History Highlights ### Smart Tasks 3.0 (2026) - Beautifully reimagined for iOS 26 with Liquid Glass design - Transparent navigation bars and glassy widgets - Inline pop-ups on iPad and Mac for editing without leaving your screen - Redesigned quick actions with fresh icons - Full keyboard shortcuts on iPad - Seamless Reminders sync back to the Apple Reminders app - Smoother, more responsive animations throughout - Smarter routines and reminder scheduling --- ## Resources Helpful pages on the website: - **Made for Students** (https://smarttasksapp.com/made-for-students): Why students use Smart Tasks: custom colors from any photo, classes and assignments side by side, accessibility, and campus recommendations from Columbia University and the University of New Hampshire. - **FAQ** (https://smarttasksapp.com/faq): iCloud sync, subscriptions, widgets, and calendar events. - **Press Kit** (https://smarttasksapp.com/press): Key facts, positioning, press quotes, and brand assets for writers and reviewers. --- ## Social Media - Instagram: @SmartTasks - Twitter/X: @SmartTasksApp - TikTok: @SmartTasksApp --- ## Contact For questions, bug reports, or feature requests: - Email: support@smarttasksapp.com - Contact form: https://smarttasksapp.com/contact