Frequently Asked Questions
Find answers to the most common questions about Smart Tasks.
iCloud
You can sync your devices together with iCloud Sync! In Smart Tasks go to "Options" → "iCloud" and enable iCloud Sync. Make sure you do this on ALL devices that you want in sync.
You can sync your iPhone, iPad, Mac, and Apple Watch!
Basics
- iCloud enabled in "Options" on all devices you want to have synced.
- Your devices using the same Apple ID account.
- The newest version of Smart Tasks. Check by visiting its App Store page and verify the "Open" button doesn't say "Update".
Device Settings
- Smart Tasks and iCloud Drive must be enabled in your device's settings.
- iPhone/iPad: Open the Settings app → tap [Your Name] → "iCloud" and check if iCloud Drive and Smart Tasks are both enabled.
- Mac: Open "System Preferences" → click "Apple ID" and enable "iCloud Drive". From there click "Options…" and make sure Smart Tasks is enabled.
Storage
- Make sure you have available space in your iCloud Storage. Smart Tasks only saves your tasks in your iCloud account and cannot sync if there's no space.
- iPhone/iPad: Open the Settings app → tap [Your Name] → "iCloud" and your storage information will be at the top.
- Mac: Open "System Preferences" → "Apple ID" and your storage information will be at the bottom.
Apple Watch
- Apple Watch has iCloud enabled by default — no extra steps needed. Just make sure iCloud is enabled on all your other devices.
Apple System Status
- Apple sometimes has iCloud system failures. Check their system status page for iCloud services.
Syncing tasks between different Apple IDs is not supported.
General
Smart Tasks is available on:
- iPhone (iOS 16 or later)
- iPad (iPadOS 16 or later)
- Mac (macOS 13 or later)
- Apple Watch (watchOS 9 or later)
Currently, Smart Tasks is unavailable on Windows or Android devices. This page will be updated if Smart Tasks supports Windows or Android devices in the future.
Subscription
Nope! Once you get a Smart Tasks+ subscription, you can add it to all your devices connected to your individual Apple account.
If your subscription is not automatically added to your other devices, in Smart Tasks go to "Options" → "Settings" and tap "Restore Purchase" on devices without the subscription.
The Smart Tasks+ subscription does not support Apple's Family Sharing (sharing subscriptions between different Apple IDs). You can add your subscription to all your devices connected to your Apple ID but not other Apple IDs.
Widgets
Smart Tasks has 3 unique types of widgets to view your tasks! Follow Apple's step-by-step instructions on adding/editing a widget. After step 2, Smart Tasks should be in your list of widgets.
Your widgets are updated automatically by Smart Tasks whenever you add or edit your tasks.
If you see your widgets in a constant loading state (e.g., plain with loading boxes), just add a new task for Today or drag and drop an existing task to the top of Today in Next 7 Days.
Calendar Events
Make sure you're on the newest version of Smart Tasks or at least version 2.12.2 or later. Inside Smart Tasks, go to Options → Calendar Events and tap the "Enable in Settings" button to open the Settings app and give Smart Tasks 'Full Access' to Calendars.
With the new updates, Apple automatically sets 'Add Events Only' access on all devices that enabled Calendar access on iOS 16 or earlier. Smart Tasks can fetch your events once you allow the app to have 'Full Access' to Calendars. To enable full access, open Smart Tasks, go to Options → Calendar Events, and tap the "Enable in Settings" button.
Smart Tasks can sync with any calendar connected to the Apple Calendar app. Connect your external calendars to the Apple Calendar app before trying to add them to Smart Tasks.
Smart Tasks receives events via the Apple Calendar app and will show the events once Apple receives them. You can change how frequently Apple checks for new events by going to your device's Settings app → "Calendar" → "Accounts" → "Fetch New Data".
Birthdays are synced from the Apple Contacts app. To add a new birthday, be sure to add the birthday to a contact in the Apple Contacts app. Make sure the Birthday calendar is selected in Calendar Events Options in Smart Tasks.
About Smart Tasks
Smart Tasks is designed for simplicity and beauty. Unlike complex project management tools, Smart Tasks focuses on personal task management with an aesthetic, color-coded interface.
- 41 hand-selected colors plus custom colors to categorize your tasks
- No account or sign-up required — start using it immediately
- iCloud sync across iPhone, iPad, Mac, and Apple Watch
- Purpose-built natively for each Apple platform
Smart Tasks is rated 4.8 stars on the App Store with over 5,000 reviews and hundreds of thousands of downloads. It has been recommended by Columbia University and the University of New Hampshire as a productivity tool for students, and covered by 9to5Mac, iMore, and The Mac Observer.
Yes! Smart Tasks shows your tasks in a weekly view (Next 7 Days) so you can plan your entire week at a glance. With calendar event integration, you can see your schedule and tasks side by side. Add reminders, recurring routines, and color-coded categories to organize your day exactly how you want.
Smart Tasks is free to download and use with core features. An optional Smart Tasks+ subscription unlocks all premium features. One subscription works across all your Apple devices on the same Apple ID.
Yes! Smart Tasks integrates with Apple Calendar, so you can see your calendar events alongside your tasks. This includes Google Calendar, Outlook, and any other calendar connected to the Apple Calendar app. Your schedule and to-do list appear together in one view.
Yes! Smart Tasks is recommended by Columbia University and the University of New Hampshire as a productivity tool for students. Its simple interface, color-coded categories, reminders, routines, and widgets make it easy to organize assignments, track deadlines, and build study habits.
Yes! Smart Tasks is popular with people who have ADHD because it removes friction and overwhelm.
- Visual clarity — Color-coded categories provide strong visual cues that make it easier to scan, prioritize, and focus
- Zero setup — No complex onboarding, no account creation, no learning curve — open the app and start adding tasks
- Manageable chunks — The weekly view (Next 7 Days) breaks your week into daily sections so tasks feel achievable rather than overwhelming
- Habit building — Recurring routines help build consistent habits over time
- Never forget — Unlimited reminders per task ensure nothing slips through the cracks
- Low cognitive load — The clean, minimal interface means less mental overhead compared to heavier project management tools
Yes! Smart Tasks is designed for people who are too busy to learn a complicated app. There is zero setup time — no account, no onboarding. You can capture a task in seconds and move on. The weekly planner view gives you a quick overview of your entire week, home screen widgets let you check tasks without opening the app, and iCloud sync keeps everything up to date across all your Apple devices automatically.
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