Smart Tasks logoSmart Tasks

A little help, right here.

Getting started, syncing devices, or sorting out a subscription. Find your answer below.

Getting started

Smart Tasks is free to download and use with core features. An optional Smart Tasks+ subscription unlocks all premium features. One subscription works across all your Apple devices on the same Apple ID.

Smart Tasks is designed for simplicity and beauty. Unlike complex project management tools, Smart Tasks focuses on personal task management with an aesthetic, color-coded interface.

  • 42 curated colors, plus custom ones, for categorizing your tasks
  • No account or sign-up. Download it and start.
  • iCloud sync across iPhone, iPad, Mac, and Apple Watch
  • Built natively for each Apple platform, not stretched to fit

Smart Tasks is rated 4.7 stars from over 4,400 App Store ratings. Columbia University and the University of New Hampshire both list it as a study tool, and it has been covered by 9to5Mac, iMore, and The Mac Observer.

Yes! Smart Tasks shows your tasks in a weekly view (Next 7 Days) so you can plan your entire week at a glance. With calendar event integration, you can see your schedule and tasks side by side. Add reminders, recurring routines, and color-coded categories to organize your day exactly how you want.

Yes! Smart Tasks integrates with Apple Calendar, so you can see your calendar events alongside your tasks. This includes Google Calendar, Outlook, and any other calendar connected to the Apple Calendar app. Your schedule and to-do list appear together in one view.

Yes! Columbia University and the University of New Hampshire both list Smart Tasks as a productivity tool for students. One color per class makes a week of assignments readable at a glance, and widgets keep assignments visible, while reminders and routines in Smart Tasks+ can help you stay on track. There's more on the Made for Students page.

If you prefer a visual way to plan, these features may help:

  • Color-coded categories make lists easy to scan, so the right task stands out without rereading everything.
  • No account is required. Open the app and add a task.
  • Next 7 Days breaks the week into daily chunks, which keeps a long list from feeling like a wall.
  • Optional Smart Tasks+ routines repeat tasks for you, and reminders provide a nudge at a time you choose.
  • Choose a text size that’s comfortable to read.

Keep work, errands, and family plans in separate color-coded categories. Next 7 Days shows what’s coming up, widgets keep your list nearby, and optional Smart Tasks+ adds iCloud sync across your devices.

Subscription

Smart Tasks+ adds unlimited categories, task reminders, recurring routines, notes, iCloud sync, custom swipe actions, alternate app icons, and more. It’s optional, and one subscription works across your devices on the same Apple ID.

Check the subscription screen in the app for current prices and available plans.

Nope! Once you get a Smart Tasks+ subscription, you can add it to all your devices connected to your individual Apple account.

If your subscription is not automatically added to your other devices, in Smart Tasks go to "Options" → "Settings" → "Subscription" and tap "Restore Purchase" on devices without the subscription.

The Smart Tasks+ subscription does not support Apple's Family Sharing (sharing subscriptions between different Apple IDs). You can add your subscription to all your devices connected to your Apple ID but not other Apple IDs.

iCloud

With Smart Tasks+, you can sync your devices through iCloud. In Smart Tasks go to "Options" → "iCloud" and enable iCloud Sync. Make sure you do this on ALL devices that you want in sync.

You can sync your iPhone, iPad, Mac, and Apple Watch!

Basics

  • iCloud enabled in "Options" on all devices you want to have synced.
  • Your devices using the same Apple ID account.
  • The newest version of Smart Tasks. Check by visiting its App Store page and verify the "Open" button doesn't say "Update".

Device Settings

  • Smart Tasks and iCloud Drive must be enabled in your device's settings.
    • iPhone/iPad: Open the Settings app → tap [Your Name] → "iCloud" and check if iCloud Drive and Smart Tasks are both enabled.
    • Mac: Open System Settings → [Your Name] → iCloud. Make sure iCloud Drive is enabled and Smart Tasks is allowed to use iCloud.

Storage

  • Make sure you have available space in your iCloud Storage. Smart Tasks only saves your tasks in your iCloud account and cannot sync if there's no space.
    • iPhone/iPad: Open the Settings app → tap [Your Name] → "iCloud" and your storage information will be at the top.
    • Mac: Open System Settings → [Your Name] → iCloud to check your available storage.

Apple Watch

  • Apple Watch has iCloud enabled by default, no extra steps needed. Just make sure iCloud is enabled on all your other devices.

Apple System Status

  • Apple sometimes has iCloud system failures. Check their system status page for iCloud services.

Syncing tasks between different Apple IDs is not supported.

General

Smart Tasks is available on:

  • iPhone (iOS 17 or later)
  • iPad (iPadOS 17 or later)
  • Mac (macOS 14 or later)
  • Apple Watch (watchOS 10 or later)

Currently, Smart Tasks is unavailable on Windows or Android devices. This page will be updated if Smart Tasks supports Windows or Android devices in the future.

Widgets

Smart Tasks has 3 unique types of widgets to view your tasks! Follow Apple's step-by-step instructions on adding/editing a widget. Choose Smart Tasks from the widget list.

Your widgets are updated automatically by Smart Tasks whenever you add or edit your tasks.

If you see your widgets in a constant loading state (e.g., plain with loading boxes), just add a new task for Today or drag and drop an existing task to the top of Today in Next 7 Days.

Calendar Events

Make sure you're on the newest version of Smart Tasks or at least version 2.12.2 or later. Inside Smart Tasks, go to Options → Calendar Events and tap the "Enable in Settings" button to open the Settings app and give Smart Tasks 'Full Access' to Calendars.

On older versions of iOS, Apple could set 'Add Events Only' access on all devices that enabled Calendar access on iOS 16 or earlier. Smart Tasks can fetch your events once you allow the app to have 'Full Access' to Calendars. To enable full access, open Smart Tasks, go to Options → Calendar Events, and tap the "Enable in Settings" button.

Smart Tasks can sync with any calendar connected to the Apple Calendar app. Connect your external calendars to the Apple Calendar app before trying to add them to Smart Tasks.

Smart Tasks receives events via the Apple Calendar app and will show the events once Apple receives them. You can change how frequently Apple checks for new events by going to your device's Settings app → "Calendar" → "Accounts" → "Fetch New Data".

Birthdays are synced from the Apple Contacts app. To add a new birthday, be sure to add the birthday to a contact in the Apple Contacts app. Make sure the Birthday calendar is selected in Calendar Events Options in Smart Tasks.

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